It arrives by email.
The system reads the message, recognizes the inquiry and flags it. No one retypes it into Excel.
Work that repeats every week.
An inquiry arrives by email, someone retypes it into Excel, then into another program. The system does this path on its own. People stay only where a decision is needed.
Sent
Quote 2026-117
Nina Kovač · Oct 5, 2026Kitchen units, oak3,180.00
Countertop, 12 mm540.00
Installation and delivery380.00
Total incl. VAT€5,002.00
Quotes
An inquiry becomes a quote built from your own prices, in minutes. You confirm the price.
Kitchen units, oakNina Kovač · 3.4 m, 12 mm countertop
NewMaterialOiled oak, 12 mm compact
OrderedDeadlineFriday, October 16
11 daysOrders and work orders
An approved quote becomes a work order for the workshop or the field, with every measurement included.
2026-091
Nina Kovač€5,002.00
Sent2026-090
Peter Rozman€1,860.00
Paid2026-089
Pr' Juriju€7,240.00
PaidInvoices
After delivery, the invoice is prepared in the software you already use.
Alongside the tools you already haveEmailExcelMinimaxPantheonCalendarYou don't change a thing.
From start to finish.
The same inquiry, five steps. People step in only where a decision is needed.
From your prices, in minutes.
It finds your price list and a similar past quote, and prepares a PDF with every line item and the tax.
You decide, from your phone.
You confirm the price with one tap. The system sends the quote to the customer and sets a reminder if they don't reply.
The workshop knows what to do.
The approved quote becomes a work order with measurements, material and a deadline. The material gets ordered.
After delivery, in your own software.
The invoice is prepared in the software you already use, and marked once it's paid.
A system that works every day.
A film cutting-layout app for RSN in Trzin. A real calculation from June 2026, with no customer data.
Less film wasted.
Sales enters the film type and measurements. The system arranges the pieces on the roll with the least waste, a person approves the layout, the PDF goes to the installer, the DXF goes to the machine.
97.1%roll utilization, one calculation
39% → 32%waste, on a real order
Since Junein daily use
Honest, before we talk.
A system pays off where the same work repeats. Where it doesn't, we'll tell you on the first call.
It's for you if
- Admin is handled by the owner or one or two people, not an IT department.
- The same work repeats every week: quotes, orders, invoices.
- You have the tools, just no connections between them.
- You want to own and understand the system, not rent it.
It's not for you if
- You're a public or publicly funded institution.
- You have your own IT department.
- You just want a chatbot on your site.
- You want someone else to manage the system for a monthly fee.
Four steps, no surprises.
Building starts only once you confirm in writing what we're building and how much it costs.
Conversation
You tell us how you work and where time is slipping away. We'll tell you honestly whether a system even makes sense.
Proposal
In writing: what we'll build, what we won't, and how much it costs. Building starts only once you approve it.
Building
You see what's already working as we go, and tell us what to fix. Nothing comes as a surprise at the end.
Handover
We walk you through every part, access is in your name. From then on, the system runs without us.
Do we have to replace Minimax, Pantheon or Excel?
No. The system sits alongside the tools you already have and connects them. Replacing software is almost always more expensive than getting your tools to talk to each other.
Who decides, the system or a person?
A person. The system prepares, you confirm at the points where a decision is needed: price, deadline, appointment. At RSN, a person approves every cutting layout before it goes to the machine.
What happens when the system fails?
You can see exactly where it stopped, and you can restart it yourself. Instructions are part of the handover. If the fault is in how it was built, we fix it.
Where is our data stored?
In the EU, in Frankfurt or Dublin. Nothing in the US. For sensitive data, we sign a data processing agreement before building starts.
Do we need someone who can code?
No. The system is run by the person who uses it. If you need a developer for everyday use, we built it wrong.
How much time does it take us?
A 30-minute call, two to three short check-ins during the build, half a day at handover.
Where is your time slipping away?
A half-hour conversation. We'll tell you honestly whether a system makes sense for you, and which process it should take on first.
Let's start talking